Guidelines For Preparing A Day Care Safety Statement

5

A lady recently contacted me asking for some assistance putting together a risk assessment audit for a preschool.  My thoughts immediately went to the dreaded Safety Statement which, in effect, is the same thing.  Every business should have a safety statement and, while tedious to put together, they are invaluable once done (and only need updating and tweaking thereafter). 

A safety statement is a risk assessment plus it follows through by detailing what you are going to do to minimize, nay eliminate those risks.  Let's break it down into easy, bite sized steps by taking one risk and putting it through the Safety Statement Boot Camp.

First off, you need to identify the hazard: Sand. 

Next up, what's the risk attached to sand: Injury due to slipping. 

How are you going to minimize this risk i.e. manner in which health, safety and welffare to be secured: Staff required to sweep up.

What are you going to do to ensure that it is possible for health, safety and welfare to be secured i.e. arrangements made and resourses provided for providing health, safety and welfare: Sweeping brush and dustpan provided in all rooms.

Finally, who is responsible for health and safety in your organisation: Names and job titles.

Now, all you need to do is go through your business and identify all potential hazards and put them through boot camp!  Here's a sample that may help you out:

 

  SAFETY STATEMENT

1                  HAZARD

A                 SAND

B                 WATER

C                 TOYS LEFT ON FLOOR

D                 FIRE

E                 CHILDREN ACCESSING KITCHEN EN ROUTE TO PLAYGROUND

F                  ELECTRICITY

G                 HOT WATER TAPS

H                 HOT RADIATORS

I                  HOT LIQUID AROUND CHILDREN

J                  CIGARETTES

K                 FAULTY EQUIPMENT

L                 LIFTING AND SWINGING OF CHILDREN FOR FUN

M                CHILDREN STANDING ON CHANGING MAT

N                 SITTING ON WINDOW LEDGES

O                 INADEQUATE CLASSROOM SUPERVISION

P                  PLASTIC BAGS

Q                 KNIVES IN DRAWER

R                 LACK OF ACCIDENT/INJURY/EMERGENCY SITUATION PROCEDURE

S                  CROSS CONTAMINATION

T                 INCORRECT LIFTING AND HANDLING

U                 BROKEN GLASS

V                 SHARP OBJECTS

W                CHILDREN HIT BY DOOR OPENING INTO ROOM

X                 DOORS OR PLAYGROUND GATE NOT CLOSED

Y                 STRANGERS ALLOWED ACCESS TO CHILDREN

Z                 PLAYAREA

AA              BEHAVIOURAL PROBLEMS

AB              FLIP FLOPS

AC              LIFTING CHILDREN WHILST PREGNANT

2                  RISK

A                 INJURY DUE TO SLIPPING

B                 INJURY DUE TO SLIPPING

C                 INJURY DUE TO TRIPPING

D                 BURNING AND SMOKE INHALATION

E                 CHILDREN CAN ENTER HAZARDOUS AREA OF KITCHEN

F                  ELECTRIC SHOCK AND FIRE RISK

G                 BURNING

H                 BURNING

I                  CUTS, BANGS, GENERAL INJURY

J                  BURNING

K                 CUTS, BANGS, GENERAL INJURY

L                 INJURY

M                FALL OFF

N                 FALLING THROUGH GLASS OR OFF ONTO FLOOR

O                 INJURY TO CHILDREN

P                  DANGER OF SUFFOCATION

Q                 CUTS

R                 SITUATION COULD BE MORE SERIOUS IF NEGLECTED

S                  FOOD POISONING

T                 BACK INJURY          

U                 CUTS

V                 CUTS AND STABBINGS

W                INJURY TO CHILD

X                 CHILD GETS OUT

Y                 CHILD ABDUCTION

Z                 ACCIDENTS AND SUNBURN

AA              INJURY TO OTHER CHILDREN, POSSIBLE CHILD ABUSE

AB              TRIPPING

AC              INJURY TO MOTHER AND/OR BABY

3                  MANNER IN WHICH HEALTH, SAFETY AND WELFARE TO BE SECURED

A                 STAFF REQUIRED TO SWEEP UP

B                 STAFF REQUIRED TO CLEAN UP AND PLACE WARNING SIGN ‘WET FLOOR’

C                 STAFF REQUIRED TO PICK UP

D                 FIRE EXTINGUISHERS AND FIRE BLANKETS AVAILABLE AND CHECKED REGULARLY

E                 BARRIER TO PREVENT ACCESS.  STAFF REQUIRED TO KEEP BARRIER CLOSED

F                  STAFF REQUIRED TO MAKE SURE ALL SOCKETS HAVE SAFETY COVERS.  EQUIPMENT CHECKED REGULARLY

G                 THERMOSTATICALLY CONTROLLED TAPS AND CHECKED WEEKLY ON CHECK LIST

H                 THERMOSTATICALLY CONTROLLED RADIATORS

I                  NO TEA/COFFEE PREPARED OR CONSUMED AROUND CHILDREN

J                  NO SMOKING ON PREMISES

K                 ALL EQUIPMENT CHECKED REGULARLY

L                 NO LIFTING AND SWINGING.  STAFF REQUIRED TO REFRAIN FROM SAME

M                STAFF REQUIRED NOT TO STAND CHILDREN ON THE CHANGING MAT

N                 STAFF REQUIRED NOT TO SIT ON WINDOW LEDGES AND TO PREVENT CHILDREN FROM DOING SAME

O                 STAFF REQUIRED TO ALWAYS HAVE EYES ON CLASSROOM AND TO ENSURE ADEQUATE COVER BEFORE LEAVING ROOM

P                  STAFF REQUIRED NOT TO LEAVE PLASTIC BAGS WITHIN REACH OF CHILDREN

Q                 NO SHARP KNIVES TO BE PLACED IN DRAWER.  STAFF REQUIRED TO REFRAIN FROM SAME

R                 PROCEDURES IN PLACE FOR ACCIDENT/INJURY/EMERGENCY SITUATION.  STAFF INFORMED OF SAME

S                  DESIGNATED STAFF MEMBERS RESPONSIBLE FOR COOKING AND TRAINED IN BASICS OF HEALTH AND HYGIENE

T                 STAFF INSTRUCTED IN CORRECT LIFTING AND WHEN TO AVOID UNNECCESSARY LIFTING

U                 STAFF INSTRUCTED IN CORRECT METHOD OF DEALING WITH BROKEN GLASS.  STAFF REQUIRED TO CLEAR UP BREAKAGES IMMEDIATELY AND REMOVE CHIDREN FROM ROOM

V                 STAFF INSTRUCTED NEVER TO LEAVE SHARP OBJECTS IN REACH OF CHIDREN

W                STAFF INSTRUCTED TO BE AWARE WHEN ENTERING A ROOM THAT CHILDREN MAY BE BEHIND DOOR AND INSTRUCTED TO LOOK THROUGH GLASS PANELS PROVIDED FIRST

X                 STAFF INSTRUCTED TO ALWAYS CLOSE DOORS SECURELY BEHIND THEM AND ENSURE FRONT DOOR AND PLAYAREA GATES ARE LOCKED

Y                 STAFF INSTRUCTED TO ENQUIRE AS TO IDENTITY OF CALLER AND NEVER TO LEAVE CALLER UNATTENDED.  DESIGNATED PERSONS ONLY MAY COLLECT CHILDREN

Z                 STAFF INSTRUCTED TO ALWAYS PROVIDE ADEQUATE SUPERVISION IN PLAYAREA AND TO REPORT ANY POTENTIAL HAZARDS.  MANAGEMENT TO PERFORM REGULAR CHECKS ON PLAYARE FACILITES

AA              STAFF INSTRUCTED TO NOTE ABOVE AND FOLLOW PROCEDURE

AB              NO FLIP FLOPS ONLY SECURELY FASTENED SANDALS

AC              PREGNANT WOMEN MAY NOT WORK IN BABY ROOM, MAY NOT LIFT CHILDREN AND MAY NOT CHANGE NAPPIES IF IT INVOLVES BENDING

4                  ARRANGEMENTS MADE AND RESOURCES PROVIDED FOR PROVIDING HEALTH, SAFETY AND WELFARE

 

NOTE: APPLICABLE TO ALL BELOW IS THE FACT THAT THE SAFETY STATEMENT AND THE STAFF HEALTH, SAFETY AND WELFARE INDUCTION INFORMS STAFF OF ALL HAZARDS AND ACTIONS NECESSARY TO PREVENT ACCIDENTS

A                 SWEEPING BRUSH AND DUSTPAN PROVIDED IN EACH ROOM

B                 MOPS AND CLOTHS PROVIDED IN EACH ROOM PLUS WARNING SIGN ‘WET FLOOR’

C                 STAFF REQUIRED TO MONITOR AMOUNT AND TYPE OF TOYS.  MUST BE APPROPRIATE TO CHILD AGE GROUP

D                 REGULAR FIRE DRILLS PRACTISED.  FIRE FIGHTING EQUIPMENT AND FIRE ALARM SYSTEM IN PLACE.  FIRE EXITS CLEARLY SIGNED.  DEMONSTRATIONS IN USE OF FIREFIGHTING EQUIPMENT PROVIDED.  FIRE SAFETY PROGRAM PRESENTED TO NEW STAFF DURING INDUCTION.

E                 BARRIER ERECTED TO PREVENT CHILDREN ENTERING KITCHEN.  ADEQUATE SUPERVISION PROVIDED WHEN CHILDREN GO THROUGH WALKWAY

F                  NO OVERLOADING SOCKETS.  USE SUITABLE FUSES.  FAULTY EQUIPMENT AND DEFECTS IN SYSTEM ISOLATED AND REPAIRED IMMEDIATELY.  ELECTRICIAN ON CALL.  STAFF INFORMED OF HIS NUMBER.  STAFF MUST REPORT DANGERS AND DEFECTS.  MANAGEMENT REGULARLY CHECKS ALL ITEMS ON CHECKLIST

G                 TAPS CHECKED REGULARLY TO ENSURE THEY ARE OPERATING EFFECTIVELY.  CHECKED ON CHECKLIST

H                 RADIATORS CHECKED REGULARLY.  THERMOSTATICALLY CONTROLLED CHECKED ON CHECKLIST

I                  NO STAFF BEVERAGES IN CRECHE AREA.  FACILITIES PROVIDED FOR PREPARING BEVERAGES I.E. STAFF ROOM FOR CONSUMING SAME.  STAFF REQUIRED TO MAKE AND CONSUME BEVERAGES IN STAFF AREA ONLY

J                  NO SMOKING ON PREMISES.  STAFF REQUIRED TO REFRAIN FROM SMOKING ON PREMISES

K                 MAINTENANCE CHECKLIST AVAILABLE IN EACH ROOM.  STAFF REQUIRED TO CHECK EQUIPMENT AND REPORT AND ISOLATE/REMOVE ANY DEFECTIVE ITEMS

L                 MEMOS ISSUED TO STAFF.  NO SWINGING OF CHILDREN REGULATION IN PLACE.  REGULAR MONITORING BY MANAGEMENT

M                MEMOS ISSUED TO STAFF.  REGULAR MONITORING OF NAPPY CHANGE AREA BY MANAGEMENT TO ENSURE COMPLIANCE WITH REGULATION.  STAFF REQUIRED NOT TO STAND CHILDREN ON MAT

N                 MEMOS ISSUED TO STAFF.  STAFF REQUIRED NOT TO SIT ON WINDOWS AND NOT TO ALLOW CHILDREN TO DO SO.  REGULATION IN PLACE

O                 MEMOS ISSUED TO STAFF.  STAFF TRAINED TO ALWAYS KEEP EYES ON CHILDREN.  STAFF NEVER TO LEAVE ROOM WITHOUT INFORMING ANOTHER MEMBER OF STAFF AND ENSURING ADEQUATE COVERAGE EXISTS IN ROOM.  FLOATER AVAILABLE.  STAFF NEVER TO LEAVE A ROOM UNSUPERVISED.  MANAGEMENT TO ENSURE ADEQUATE STAFFING NUMBERS AT ALL TIMES

P                  MEMOS ISSUED TO STAFF.  STAFF REQUIRED NEVER TO LEAVE PLASTIC BAGS WITHIN REACH OF CHILDREN.  STAFF MUST ALWAYS PICK UP PLASTIC BAGS AND STORE IN DESIGNATED AREA AWAY FROM CHILDREN

Q                 MEMOS ISSUED TO STAFF.  STAFF REQUIRED TO PLACE SHARP KNIVES IN KNIFE BLOCK PROVIDED AND NOT IN DRAWER

R                 STAFF REQUIRED TO PRACTICE EMERGENCY/ACCIDENT PROCEDURES.  FIRST AIDER ALWAYS ON PREMISES.  STAFF TRAINING IN FIRST AID.  ALL STAFF WILL COMPLETE INCIDENT BOOK ENTRY.  STAFF REQUIRED TO INFORM MANAGEMENT OF INCIDENT.  MANAGEMENT WILL ESTABLISH THE CAUSE OF ACCIDENT.  MANAGEMENT WILL CALL 999 IF APPROPRIATE AND WILL GET ALL NECESSARY ASSISTANCE.  STAFF WILL KNOW LOCATION OF EMERGENCY NUMBERS

S                  DESIGNATED STAFF MEMBERS FOR COOKING MEALS AND FOOD PREPARATION.  THEY WILL BE TRAINED IN BASIC HEALTH AND HYGIENE.  STAFF REQUIRED TO WASH HANDS AFTER TOILETING AND BEFORE PREPARING FOOD AND AFTER HANDLING RAW MEAT.  SIGNS, SINKS AND ANTIBACTERIAL SOAPS AND PAPER TOWELS PROVIDED.  SEPARATE CHOPPING BOARDS PROVIDED FOR RAW MEAT.  STAFF REQUIRED TO USE THEM.  STAFF REQUIRED TO HAVE RAW MEAT ALWAYS STORED AT BOTTOM OF FRIDGE.  STAFF REQUIRED TO CLEAN AND STERILISE ALL WORK SURFACES AFTER FOOD PREPATATION.  ANTIBACTERIAL SPRAYS PROVIDED.  DISHWASHER PROVIDED.

T                 STAFF INSTRUCTED IN PRINCIPLES OF SAFE LIFTING DURING INDUCTION.  STAFF REQUIRED TO ABIDE BY SAME.  STAFF REQUIRED NOT TO LIFT EXCESSIVE LOADS THAT WILL CAUSE INJURY BUT TO CALL FOR ASSISTANCE.  STAFF REQUIRED NOT TO LIFT LARGER TODDLERS ONTO NAPPY CHANGE BUT TO PLACE NAPPY CHANGE MAT ON THE FLOOR INSTEAD AND CHANGE THE CHILD THERE

U                 STAFF INSTRUCTED ON CORRECT METHOD OF CLEANING UP BROKEN GLASS I.E. NEVER TO HANDLE BROKEN GLASS, TO SWEEP GLASS WITH DUSTPAN AND BRUSH (PROVIDED), TO WRAP GLASS IN NEWSPAPER TO PREVENT FURTHER INJURY.  STAFF REQUIRED TO KEEP CHILDREN CLEAR OF BROKEN GLASS AND CLEAR UP IMMEDIATELY. REMOVE CHILDREN FROM THE ROOM.

V                 STAFF REQUIRED TO NEVER LEAVE SHARP OBJECTS IN REACH OF CHILDREN.  SUITABLE STORAGE AREAS I.E. SHELVES AND CUPBOARDS OUT OF CHILDREN’S REACH PROVIDED FOR SUCH ITEMS

W                STAFF REQUIRED TO EXERCIZE CAUTION ENTERING A ROOM.  GLASS PANELS INSTALLED IN DOORS FOR VISUAL ACCESS TO ROOM

X                 STAFF REQUIRED TO ALWAYS CLOSE DOORS SECURELY BEHIND THEM WHEN ENTERING AND LEAVING A ROOM PLUS PLAY AREA GET.  HIGH HANDLES OUT OF REACH OF CHILDREN HAVE BEEN PROVIDED ON MOST DOORS.  STAFF REQUIRED TO ENSURE FRONT DOOR IS ALWAYS LOCKED – INTERCOME SYSTEM INSTALLED FOR THIS PURPOSE AND SECURITY.   SIGNS ON PLAYAREA GATES WARNING STAFF AND PARENTS TO CLOSE GATES AT ALL TIMES

Y                 MEMOS ISSUED TO STAFF.  STAFF REQUIRED TO ALWAYS ASK FOR ID OF CALLER BEFORE ALLOWING THEM ONTO PREMISES OR MANAGEMENT MEETS THEM ON DOORSTEP.  MANAGEMENT SHOULD BE CALLED FOR.  STAFF REQUIRED TO NEVER LEAVE CALLER UNATTENDED IN BUILDING.  ONLY DESIGNATED PERSONS MAY COLLECT CHILDREN.  THESE PERSONS ARE NAMED ON REGISTRATION FORM.  STAFF REQUIRED TO FAMILIARISE THEMSELVES WITH THESE DESIGNATED PERSONS.  IF IN DOUBT, STAFF REQUIRED TO ASK FOR ID AND/OR INFORM MANAGEMENT.  STAFF REQUIRED TO NEVER RELEASE A CHILD IF ANY DOUBT EXISTS

Z                 STAFF REQUIRED TO PROVIDE ADEQUATE SUPERVISION IN PLAYGROUND AT ALL TIMES, TO LIMIT RUNNING DOWN THE HILL, WHEELED TOYS ALLOWED ONLY ON CEMENT.  STAFF REQUIRED TO REPORT ANY POTENTIAL HAZARDS TO MANAGEMENT.  MANAGEMENT REQUIRED TO DO REGULAR CHECKS WITH CHECK LIST ON PLAY AREA NOTICING ANY SHARP PROTRUSIONS ON FENCE OR SHARP STICKS FROM TREE OR ANIMAL FFAECES.  ENTIRE PLAYAREA COMPLETELY ENCLOSED, FENCED IN AND GATED FOR SAFETY.  STAFF REQUIRED TO APPLY SUNSCREEN AND HATS TO ALL CHILDREN BEFORE GOING OUT IN HOT SUN

AA              STAFF REQUIRED TO REPORT ANY ODD BEHAVIOURAL PATTERNS AND/OR MARKINGS ON CHILD’S BODY TO MANAGEMENT.  MANAGEMENT TO THEN INVESTIGATE FULLY FOLLOSING HAVING HAD THE CHILD MONITORED AND DOCUMENTED CLOSELY.  DISCUSSION OF IMMEDIATE CONCERNS WITH PARENTS WILL FOLLOW.  SHOULD THERE BE ANY SUSPICION OF CHILD ABUSE MANAGEMENT WILL CONTACT THE SWAHB.  ALL ACTIVITIES WILL BE DOCUMENTED.  FOR FULL DETAILS SEE CHILD PROTECTION POLICY

AB              MEMO SENT OUT TO STAFF STATING THAT THEY ARE NOT TO WEAR FLIP FLOPS

AC              STAFF WILL WORK IN AREAS WHERE THEY ARE NOT REQUIRED TO LIFT CHILDREN

5                  NAMES AND JOB TITLES OF PEOPLE RESPONSIBLE FOR SAFETY AND HEALTH IN THE ORGANISATION:

NAME:     

JOB TITLE:                 

ARRANGEMENTS FOR CONSULTATION WITH EMPLOYEES ON SAFETY AND HEALTH MATTERS:

         1                  MEMOS

2                  STAFF HEALTH, SAFETY AND WELFARE INDUCTION

3                  SAFETY STATEMENT

4                  MEETINGS

5                  TRAINING

6                  REGULAR MONITORING ON JOB

7                  CHILD PROTECTION POLICY

8                  DETAILS OF INFORMATION AVAILABLE TO EMPLOYEES ON SAFETY AND HEALTH:

 

1                  MEMOS

2                  STAFF HEALTH, SAFETY AND WELFARE INDUCTION

3                  SAFETY STATEMENT

4                  MEETINGS

5                  TRAINING

6                  HEALTH, SAFETY AND WELFARE LEGISLATION AND PUBLICATIONS

7                  CHILD PROTECTION POLICY

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August 9, 2010

very essential guidelines… thanks for posting!

August 11, 2010

daycare supplies @ 11:59 pm #

I did mine with this site and i find it so usefullll…thanks

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